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There is nothing more that makes an event go from a good one to an extraordinary one – Live music. From a corporate event to a wedding to a private party, the right performance will set the tone, involve the audience and leave them with a memory they will never forget. Though the new wave of artist booking platforms now makes hiring an artist online so convenient (or finding bands for hire Sydney), convenience can never substitute the need for careful planning. Identifying prevalent mistakes in booking music will help you save time, cash, and headaches, as well as ensure that your entertainment at this (and every) event goes as smoothly as possible.
One of the largest mistakes made when planning corporate entertainment needs and private event planning is waiting too late to book live performance acts. The best local artists and most popular Sydney bands for hire get booked months in advance during key event seasons. This forces planners to have fewer options and end up with a compromise on quality/style when procrastinating.
The answer is to make working with artists a higher priority at the beginning of the planning process. By booking an artist online through a trusted live music booking platform, you can nab the best talent before the next event takes them. Booking early will not only ensure availability but also provide you more time to arrange technical requirements, schedules and performance-related details.
It is also another big mistake to choose music that doesn’t match the type of book event and people coming to it. Simply put, a corporate event entertainment program has very different needs than a private birthday party or a wedding reception. You could feel out of place with a high-energy rock band at a formal dinner or a quiet acoustic act at a big outdoor festival where 500 people are sitting bored.
The key to avoiding this mistake is clarity of the tone and intent of the event. For Australia, artist booking platforms include filtering for genre and style along with occasion suitability. So as you book through a music entertainment company or when you search locally for artists online, think of the ambience you want to provide and choose from that. Bringing in the live act appropriate for the event will lead to the entertainment adding value rather than taking away from it.
No matter how talented, musicians can not deliver their best without a venue prepared for them. A more neglected one amongst the music bookings is being able to fulfil the actual needs of the act in terms of the technology available for a venue. Example would be hosting a band and requiring them a place to properly set up sound, lights, enough room, etc. The live music show, sans these necessities, can be a downer.
You will find that whenever you use a live music booking platform or you get in touch with a music entertainment company, they emphasise on many occasions sending the venue information as much prior to the live event as possible. Find the technical rider of the performers, and check with the venue to see if all requirements can be provided. There will be no last-minute hustle, and they will provide smooth event entertainment delivery. Most of the time, hiring professionals through trusted tools makes it very simple (these tools usually have specific needs highlighted through the booking processes).
Planners also tend to undervalue or ignore the entertainment budget. On the low end of the scale is a single-artist acoustic act, and on the high end is a full-scale corporate event entertainment production. Planners may end up spending more than they budget or be forced to book some second-rate acts that won’t measure up to expectations without a well-defined budget.
While it would be easier to be upfront with the artist about your budget, the best approach is to clarify your budget realistically from the onset and be transparent to your booking platform. Most online platforms offer upfront pricing that makes hiring an artist easy and manageable. Having a music entertainment company to work with also helps, as they will suggest performers that fit your budget while still providing quality live performance events.
The most serious mistake may be not looking at it from the audience point of view. Choosing the right type of event entertainment with the guests in mind can be key! For example, a corporate outing needs serious but fun music to boost engagements, whereas a private celebration needs more upbeat tracks to bring people to the dancefloor.
In Australia, planners can explore profiles of the artists, view videos of their gigs and read feedback from previous clients using artist booking platforms. It provides perspective on the relationship dynamics between performer and audience for the intended audience. Whether looking for artists for hire online or bands for hire in Sydney, always pay attention to content and arrange for how the audience will perceive it. Putting on a successful event is ensuring that your audience are entertained and enjoy your brand.
Preventing these typical mistakes involves advance planning and targeted communication, along with optimal tools. With modern live music booking platforms, you’re better equipped than ever to find, compare, and hire that special talent. Wherever you are planning a corporate event, a wedding or a private event, you can also use the artist booking platforms in Australia to check artist details, rates & availability!
A reliable music entertainment company can also help you decide which acts would be best for your event. They help with logistics, tech requirements and overall entertainment planning so you can have peace of mind. And with a bit of advance planning, focus on the audience and these resources, and you can secure stress FREE, memorable entertainment for your event!
Securing live acts can be the most gratifying yet demanding aspect of event entertainment scheduling. Whether it be corporate events or private parties, the music can make or break the way guests remember the event. Avoiding the errors of booking too late, choosing inappropriate music, ignoring venue requirements, ignoring budgets, and abandoning your audience is possible if you plan ahead and work smart about the problems at hand.
When planning an event, by opting to hire an artist online or sifting through franchises to cultivate hand bands for hire in Sydney, there are too many local artists & live performance options to discard. However, you can get it done with utmost perfection if you get to hire such artists through the art booking platforms and professional entertainment companies; you can be sure that your music bookings are seamless, your performers are best fitted and your event is most memorable.